The Village is required by law to archive and retain email per the Email and Document Retention Policy. To meet this need the Village is using Arctera Email Archive.
How do I access my archive folders?
There are multiple ways to access your folders.
- Arctera Email Archive. You can access this from work or home.
- If prompted, enter your Village computer login and password.
How long will my archived email be available to me?
- Minimum retention time is determined by the Local Records Act.
- The Village cannot delete email from the archive without first getting approval from the state.
- Employees will be notified before email is deleted.
- The Village's email archiving system holds all email back to May 1, 2013.
What else can the archive do?
- Your personal archive provides easy searches.
- Tags can be used to customize searches even more.
- Tip: Save searches by friendly names for easy retrieval. For example, Create a tag called "2013 Bill's Hot Dog Shop" for any emails on this topic. Create a search to locate the pertinent emails, and tag them with the newly created tag. Now you can search easily on the tag.
Can I delete email from the archive?
No, currently there is no means for employees to delete archived email.